How to Use TrackBee.pro

Welcome to TrackBee.pro, your professional time tracking solution! This guide will help you get started and make the most of our powerful features.

Setting Up Your Account

1. Company Information: Start by setting up your company information by clicking the "Company Info" button in the dashboard. Add your company name, logo, address, and contact details.
2. Employee Details: Enter your employee information including name, ID, department, and position. This information will appear on your reports.
3. Create Tags: Set up tags to categorize your time entries. Common tags include "Development," "Meetings," "Research," etc.

Using the Timer

The timer is the core feature of TrackBee.pro. It allows you to track time as you work on different tasks.

1. Start Timer: Click the large play button in the Timer card to start tracking time.
2. Stop Timer: Click the square button to stop the current tracking session.
3. Add Details: After stopping the timer, you can add a tag and notes to your time entry.

Manual Time Entry

If you forgot to track time or need to add time entries retroactively, you can use the Manual Entry feature:

1. Go to the "Manual Entry" tab
2. Enter the start and end times
3. Select a tag and add optional notes
4. Click "Add Time Entry"

Tags help you categorize your time entries, making it easier to analyze how you spend your time and generate meaningful reports.

Creating Tags

1. Go to the "Manual Entry" tab
2. Click the "+" button next to the tag dropdown
3. Enter a name for your tag
4. Click "Add"

Best Practices for Tags

• Keep it simple: Use clear, concise names for your tags
• Be consistent: Use the same tags for similar activities
• Use hierarchies: Consider using prefixes for related tags (e.g., "Client: ABC", "Client: XYZ")
• Limit the number: Try to keep your tag list manageable (10-15 tags)

TrackBee.pro offers powerful reporting capabilities to help you analyze your time data and share it with clients or management.

Types of Reports

• Daily Report: Shows all time entries for a specific day, grouped by tag
• Complete Report: Provides a comprehensive overview of all your time entries
• CSV Export: Exports your time data in CSV format for further analysis

Generating a Report

1. Go to the "Reports & Export" tab
2. Choose the type of report you want to generate
3. Click the corresponding button
4. Your report will be generated as a PDF file

Customizing Reports

Your reports will include your company information and logo, making them look professional and branded. Make sure your company information is up-to-date for the best results.

TrackBee.pro provides analytics tools to help you understand how you spend your time and identify opportunities for improvement.

Dashboard Statistics

The dashboard provides key statistics at a glance, including today's total time, this week's total, this month's total, and your most used tag.

Analytics Page

Visit the Analytics page for more detailed insights:

• Weekly Analysis: See how your time is distributed throughout the week
• Monthly Trends: Track your productivity over time
• Category Distribution: Understand how you're allocating your time across different activities

Using Analytics to Improve Productivity

1. Identify time sinks: Look for activities that take up a disproportionate amount of time
2. Recognize patterns: Notice when you're most productive during the day or week
3. Set goals: Use your data to set realistic time management goals
4. Track progress: Monitor your improvements over time

Best Practices

• Track in real-time: Whenever possible, use the timer rather than adding entries manually
• Be consistent: Track all your work time, not just certain projects
• Add notes: Include brief descriptions of what you worked on
• Review regularly: Check your reports weekly to stay aware of your time usage
• Use tags effectively: Create a consistent tagging system

Advanced Features

• Dark mode: Toggle between light and dark themes using the theme switcher in the header
• Keyboard shortcuts: Use shortcuts to speed up common actions
• Data backup: Export your data regularly as CSV for backup purposes
• Custom reports: Use the different report options for specific needs